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Having been in the business for decades, we know you can’t take the security of your clients’ data lightly. You shouldn’t – it’s detrimental to your practice! You can relax when you outsource to us, we’ve established strict protocols to protect the data.
Every member of our company undertakes regular training in data security, data management and protection to maintain a seamless security protocol.
All data communication is encrypted, and data is stored on secure UK-based servers. Your client data is worked on remotely and does not leave the UK.
Our specialist IT division can help you set up the secure links we need to provide you with a safe way to exchange data. We work hard to provide a seamless means to provide the accountancy services you rely on us for. Once the systems are set up, it works like this:
Client data is received and uploaded to Affinity Outsourcing’s secure server.
Client data is encrypted and held on Citrix ShareFile data storage server in the UK.
Secure login to customer-specific URL by Affinity Outsourcing personnel to process the data.
Password-protected access is provided to the client to review completed accounts.
Completed accounts are downloaded in an encrypted format and decrypted when received by the client for onward despatch to their client.
In the UK, data protection is governed by the UK GDPR (General Data Protection Regulation) and the DPA (Data Protection Act) 2018, which should be read together.
All processing of personal data is conducted per the data protection principles set out in Article 5 of the GDPR. Affinity Outsourcing’s Data Protection Policy Statement provides precise details of the lengths the company goes to ensure data security.
To support their compliance with GDPR, Affinity Outsourcing has a PIMS in compliance with BS 10012:2017, a British Standard for Personal Information Management Systems that provides a best practice framework for helping organisations develop processes in the collection, handling, storage and deletion of personal data/information. All staff must follow the documented processes and procedures regarding data management.