Outsourced restaurant and pub accounting services made easy
We understand the strain that long hours and tight margins place on restaurant and pub owners and their accountants. That’s why we handle every detail with care, so your clients gain confidence and your firm gains breathing space.
Why accountants trust us with their pub and restaurant clients
Hospitality isn’t like standard bookkeeping, and accountants who serve pubs and restaurants know it all too well. High transaction volumes, split shifts, tips, and VAT rules all collide with unforgiving deadlines. For accountants, it can feel like a constant balancing act: keeping the books in order while clients look for answers, not just reports.
Here’s where the pressure builds for accountants:
Endless transactions
Every till sale, card payment, and delivery order adds up. Restaurants and pubs can generate thousands of entries a month, and keeping them accurate takes time and focus.
Payroll that never sits still
Seasonal staff, changing rotas, varying hours, and tip allocations mean no two payroll runs look the same.
MTD and compliance headaches
Hospitality rules are rarely straightforward, and the extra admin of digital record-keeping can weigh heavily on firms.
Deadlines all at once
Payroll, VAT, and year-end accounts don’t wait for quieter weeks. They pile up and pull your team in every direction.
High client expectations
Restaurant and pub owners don’t just want tidy books; they want clarity on margins, proactive insights, and confidence they’re on track.
Without the right support, accountants end up firefighting — reacting to problems instead of guiding their clients. That’s why so many accountants with pub and restaurant clients choose us. We know hospitality inside out, we understand the pressures, and we step in to take the weight off your team so you can get back to what you do best: advising your clients and strengthening those relationships.
Will outsourcing my pub and restaurant accounts’ clients make my life easier?
When your restaurant or pub clients hit peak season, we step in as your extended team. Every invoice, payroll run, and VAT return gets handled with care, so you stay in control without drowning in admin.
We know the pressure of busy Friday nights, the worry when cash flow gets tight, and the relief when reconciliations finally balance. That’s why our approach isn’t just about numbers. It’s about giving you:
- Breathing space in peak months – so you can focus on client relationships, not transactions.
- Accuracy you can count on – payrolls done right, VAT filed on time, no surprises.
- Hospitality know-how – we understand wet vs dry stock, service charges, TRONC, and the quirks of POS systems.
- Clarity for better decisions – timely management accounts and reconciliations that give owners real control over their business.
Behind it all is a team that cares. We don’t just process; we protect your reputation, reduce your stress, and help your clients thrive.
Scope of our outsourced pub and restaurant accounting services
Bookkeeping for pubs and restaurants
Detailed recording of daily sales, purchases, and stock to keep accounts accurate year-round.
Payroll for pubs and restaurants
We manage payroll for rotating, part-time, and temporary staff, including NI, pensions, and real-time reporting.
VAT returns for hospitality
We ensure all VAT reporting obligations are met with precision, including service charges and different VAT rates.
Cashflow management for pubs and restaurants
We help you monitor inflow and outflow patterns to detect issues early and protect your clients’ financial health.
Tax planning for pubs and restaurants
Reducing liabilities while staying fully compliant with UK legislation.
Daily sales reconciliation
We accurately track POS and payment processor data to give your clients clear daily performance snapshots.
Purchase invoice processing
Our team efficiently and accurately handles supplier invoice coding and matching for food, beverages, and other inputs.
Bank reconciliation
All accounts are reconciled against multiple payment platforms and bank feeds to ensure accuracy.
Monthly management accounts
We provide customised management reports with clear KPIs and cost breakdowns for smarter business decisions.
Year-end accounts preparation
Our team can support or fully prepare final accounts for submission, aligned with your systems and workflows
Tip and gratuity allocation
We handle TRONC schemes and ensure tips are recorded and reported correctly to HMRC standards.
Struggling with the complexity of your hospitality clients’ accounting needs?
Why not outsource them to an expert team so you can focus on the advisory elements?
Accounting software used by us
Why choose Affinity Outsourcing?
Tailored to your firm
From the software you use to how you prefer your files, we adapt to your systems and service levels, ensuring no disruption and just smooth delivery.
We truly care about your clients
We represent your brand like it’s our own. Our team respects your relationships and works with care, integrity, and discretion.
Proactive and communicative
You’ll never have to chase us. We flag issues early, hit every deadline, and keep you updated at every step.
Flexible and scalable
Whether you need ongoing support or seasonal cover, our services grow with your firm’s needs without compromising quality.
Fully compliant and MTD-ready
We ensure all accounting work is compliant with UK standards and MTD regulations, your clients stay safe, and you stay worry-free.
Tech-savvy and platform agnostic
We work on the accounting platforms you already use—Xero, Sage, QuickBooks, or bespoke POS integrations.
What our clients say about us
McKenzie Philips Tax Accountants
Kevin Alderton & Team
The contrast with the previous outsourcing company could not have been clearer. Affinity provided us with a dedicated team in the UK and a team leader in India. We have an established system which allows us to prioritise our jobs making sure client satisfaction remains high. We like the ability to switch our usage on and off according to our work volumes and our capacity. Using Affinity Outsourcing has given us a significant competitive advantage and we continue to exploit this and increase our client numbers without compromising service levels.
Artisan Accountants
Using Affinity Outsourcing has changed both my business and my lifestyle. I have an amazing work life balance and knowing that I have a back up plan if there is a reason why I can’t work has helped me enormously. The added value is that I have managed to increase my GRF and therefore the capital value of the business for my retirement without any stress. I cannot recommend this way of working highly enough.
Are your hospitality clients demanding transparent financials?
Our outsourced services help you manage costs and profits with ease.
Frequently Asked Questions
1. Why should I outsource my hospitality accounting to Affinity Outsourcing?
We know the hospitality sector inside out; cash reconciliation, stock control, payroll, tips compliance, and VAT complexities are all handled with precision. We let you shine for your end client.
2. How does outsourcing hospitality accounts save my firm money?
We provide specialist hospitality accounting without the need for in-house expertise, reducing staffing, training, IT and software costs.
3. Can you manage payroll and tronc schemes for hospitality clients?
Yes. We process payroll, tips, auto-enrolment and ensure all HMRC requirements are met.
4. Do you work with POS (Point of Sale) data?
Absolutely. We integrate POS data directly into the bookkeeping process for accurate, real-time reporting.
5. Will outsourcing improve cash flow management for my pubs and restaurants clients?
Yes. Our management accounts give pubs and restaurants the insights they need to control costs and maximise profit, and to make those business-critical decisions.